RFP WALK THROUGH QUESTIONS ROUND I

Q: What is the estimated budget for construction?

A: We are awaiting the final appraised value determination from the State right now, so the budget is not yet final. But, a ballpark ESTIMATE would be $500,000 - $600,000 for Number 1 and $400,000 - $500,000 Number 3. These numbers are subject to change, and should not be considered official.

Q: Do measured floor plans exist? If not, are they a necessary component of the response?

A: There are floor plans for #1 in the Crawford & Stearns TA reports, but they are not measured (available upon email request). Floor plans for #3 do not exist at this time. Measured, CAD floor plans and elevations for existing conditions are an expected deliverable of this RFP.

Q: Will a professional mortar and paint analysis be required?

A: Yes and yes; please budget and staff accordingly. The end use of the analysis will be to help determine physical changes, and to suggest the history of the structures in order to determine the period of significance for each.

Q: What if we do not yet know who our sub-contractors will be specifically?

A: If individuals are not yet part of your committed project team, please explain in detail what qualifications you will be requiring of the sub, including any necessary education, certification or specialized knowledge. Please also timeline the contractor’s involvement and indicate if they will ride with the project throughout, or of they will only be utilized for a finite period of time. References may be requested for subs. ALL subs must meet the minimum standards listed in the Appendix of the RFP.

Q: How important is the timeline?

A: VERY! We are expecting to complete this phase of the project and spend down the entire $1.2M EPF grant by the end of 2013. This means that we will need to stick to a strict schedule. A tight, but realistic, timeline is an essential component of the project, and thus, of your response. The ability to work on time and on budget will be a weighted factor in consultant selection as well.

Q: Should we submit a fee proposal now?

A: No, not at this time, but you should include your typical fee structure in your response. If your team is selected for an interview, a more detailed fee proposal will be expected and discussed in person at the interview.