RPRP RFP Fee Proposals

Argus

Bero

Crawford & Stearns

Hartgen

John G.Waite

Mills + Schnoering

In an effort to be as expedient and transparent as possible and not leave your schedules hanging, all Rutger Park Restoration Project RFP responders received notice that the Selection Committee and the Landmarks Board made a choice for the Rutger Park HSR/CLR project. However, the NYS Office Parks, Recreation & Historic Preservation [OPRHP], principal funder for the HSR/CLR project, has advised Landmarks to collected task specific data to make a sufficient apples-to-apples comparison of potential costs for the project among the interviewed teams. In addition, because original estimates for services to prepare these documents appears less than what will be necessary, Landmarks has asked OPRHP if it is possible to revise the original budget within its regulations to reallocate nominal funds within the overall grant-funded project for the subject work.

Landmarks, therefore, is requesting final cost proposals from our six (6) shortlisted firms only, to be completed using the attached task matrix. This portion of the solicitation will be open for seven (7) working days from Monday October 31, 2011 – Tuesday November 8, 2011 at 5 pm. To be clear, a new search is NOT being initiated.  Rather, we are soliciting more detail on the FEE PORTION ONLY of the response from our short listed interviewees in order to address OPRHP procurement requirements and to complete the consultant selection process.

We have also streamlined the scope of work to eliminate some of our more ambitious requests (HABS level drawings and scientific materials analysis), and will consider the possibility of producing one CLR document that addresses the individual historic development of the properties.

We sincerely hope that you have not lost interest in the project, and will indeed participate in the final round of competition. Should you choose to respond, please use ONLY the format of the attached task matrix without edit. No other information or proposal revisions will be considered at this time – this request is limited to the cost breakdowns only.

Thanks for your patience, time and interest as we work through these issues. Responses to this Request for Qualifications and Proposal must be received no later than 5:00 pm Tuesday November 8, 2011. Responses should be emailed to: rutgerpark@gmail.com or mailed to: Rutger Park c/o Bonacci Architects  ::  6320 Fly Road ::  East Syracuse, NY  13057 (315) 437-2636 

(For delivery purposes only. No phone calls, please.)

TASK	STAFF	TITLE	RATE P/H	HOURS
1. Research of archival documentation, as well as oral histories, related to the historic development of the individual building/landscape [and community/context] as required
2. On-site research of physical evidence as related to historic development of the individual buildings/landscape
3. Evaluation of existing conditions [not to include laboratory analysis] to assess current state of systems, features, materials and finishes of each building/landscape
4. Writing of buildings/landscape history narratives
5. Preparation of supportive graphics for history narratives - e.g., graphic representation of chronological physical development (may be scaled drawings or other means of representation), historic photographs, maps, site plans as available reproduced for report, etc.
6. Review and editing of history narratives in conjunction with supporting graphics (#5) [only if separate task from editing of entire document]
7. Preparation of supportive graphics for existing conditions narratives [e.g., scaled drawings, photo reproduction, etc.]
8. Editing of existing conditions report [only if separate task from editing of entire document]
9. Hazardous materials survey
10. Archeology (limited to Phase1-B tasks; Phase1-A to be taken from overall CLR and HSR research)
11. Evaluation of significance and integrity for each building/landscape (and by extension each entire property)
12. Selection and rationale for the most appropriate approach to treatment (preservation, rehabilitation, restoration or reconstruction)
13. Development of general [NOT detailed] recommendations [policies, programs, physical projects] with prioritized list of potential construction projects
14. Compilation of all relevant materials/document assembly [only if separate task from editing of entire document]
15. Editing of complete HSR/CLR documents
16. Document production (loose leaf final reports)
17. Administrative
18. Reimbursables
19. Other, non-categorized
TOTAL HOURS